GRAMA Request FAQ

General Questions

  • What is a GRAMA request? A GRAMA request is a formal request for access to public records under the Government Records Access and Management Act, which governs access to government records in Utah.
  • Who can file a GRAMA request? Any person, including residents, journalists, businesses, and organizations, can file a GRAMA request.
  • What types of records can I request? You can request public records, including reports, emails, documents, and other government-held information, unless they are classified as private, protected, or restricted.

Filing a GRAMA Request

  • How do I submit a GRAMA request? Requests must be submitted in writing to the relevant government agency. Some agencies provide online request forms, while others accept email or in-person submissions.
  • What information should I include in my request? Your request must include your name, mailing address, email address if you are willing to accept communications by email, a daytime telephone number, and a description of the records you seek.
  • Is there a fee for filing a GRAMA request? Yes, most agencies charge fees for record searches, copies, or staff time, but fee waivers may be available under certain conditions.

Processing and Response

  • How long does it take to receive a response? Agencies must respond within 10 business days (or 5 business days for expedited requests). However, extensions may apply in complex cases.
  • What happens if my request is denied? If your request is denied, the agency must provide a reason and notify you of your right to appeal.
  • Can I expedite my request? Yes, you can request expedited processing if you can demonstrate that releasing the record in an expedited fashion is beneficial to the public.

Records and Restrictions

  • Are there any records I cannot access? Yes, some records are classified as private (e.g., personnel files), protected (e.g., investigative reports), controlled (e.g., medical records), or restricted (e.g., classified security information).
  • Can I request police reports through GRAMA? Yes, but access depends on the report type. Some reports may be protected or restricted, especially if they involve ongoing investigations or sensitive information.
  • Can the government redact parts of a document? Yes, agencies can redact portions of a record if they contain private, protected, or restricted information.

Appeals and Additional Information

  • How do I appeal a denied request? You can appeal the denial to the Chief Administrative Officer of the agency. If denied again, you may appeal to the State Records Committee or district court. If your request has been denied, your right to appeal and the details on how to appeal, should be listed in the denial.
  • What if I need records from multiple agencies? You must submit separate requests to each agency that holds the records you seek.